AASP 2023 @ EdUHK Submission Guidelines

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Thank you for your submissions!

Submissions are now closed.

Acceptance results have been emailed to all contact authors.

If you have not received a result, please contact us at

eduhk-aasp2023@eduhk.hk and inform us of your Submission ID.

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Deadline for Submission:

FINAL EXTENSION to MARCH 3, 2023

(end of day, last time zone of the world)                                 Download template:

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Submission link: https://www.openconf.org/aasp2023eduhk/ 

Click here to sign up for our Email Announcements 

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To facilitate your submission preparation, we suggest you download the Word template above, which includes detailed instructions and a template for the submission information.

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Submission review will start in late January and acceptances will be sent out on a "rolling" basis. We look forward to seeing your submissions, and hope to see your contributions at the conference in Hong Kong!

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Submission Policy

• Individuals can submit up to three abstracts across all submission types (single paper presentation, symposium, poster presentation) as a speaker (or chair + speaker for a symposium). There is no limitation in participation as discussant in a symposium or co-author across all submission types.

• All speakers (presenting authors, chairs and discussants) should be paid registrants of the conference.

• Abstracts can only be submitted via the online abstract submission system. (https://www.openconf.org/aasp2023eduhk/)

• For symposium submissions, the Symposium Chair should integrate all presentations of the symposium into one submission. A Chair can also be a presentation speaker.

• To withdraw submitted abstracts, contact authors can click on "Withdraw submission" at the online abstract submission webpage, or contact the AASP2023 Secretariat (eduhk-aasp2023@eduhk.hk).

• Live Hybrid Mode: At submission time, the mode of presentation (online or in-person) does not need to be decided. At the time of registration (mid-April; please check the website for the registration deadline), presenters can decide if they will opt for an online-only or in-person presentation. Note that while we will try to make reasonable accommodations for online presenters in other time zones, presenters should be prepared to present “live” during the conference presentation programme, Hong Kong time, 9am-6pm, July 13-15.

 

Submission Types

• Symposium: A symposium is a 60-minute session (subject to change depending on the number of submissions) consisting of three to four individual presentations. One or two discussant(s) can also be included. The Symposium Chair is encouraged to invite presenters from different institutions, and preferably from different nations. Should the submitted symposium not be accepted, participating authors may be offered the option to contribute a poster presentation instead. Symposia can include a mix of online and in-person speakers.

• Single paper presentation: Single paper submissions allow the accepted authors to give a 12-15-minute oral presentation of their research at the conference. The Scientific Committee will review and group single paper submissions into paper sessions, each of which will include three to four presentations. Single paper submissions will also be considered for poster presentation unless authors opt not to be. Presenters may be online or in person.

• Poster presentation: Poster presentations provide interactive discussions between presenters and attendees. Thus, authors should be present at the poster session during the designated time. Both online (on Gathertown) and in-person sessions will be offered.

 

Guidelines for Symposium

To submit a symposium, you’ll need to enter the following information.

• Symposium Title: A succinct title that describes the main topic of the symposium (up to 100 characters, including spaces)

• Brief Symposium Abstract (up to 250 characters, including spaces), for WHOVA preview

• Full Symposium Abstract (up to 300 words) 

• Presentation Titles, Brief Abstracts, and Full Abstracts  for all presentations (up to 100 characters for each title, up to 250 characters for each Brief Abstract, up to 300 words for each Full Abstract)

• Poster Option: In case there is no avaiaibility in the programme for the symposium, are you aware your submissions may be considered for a Poster presentation [Yes / No]? (Before submitting, the Symposium Chair must check whether each presenter wishes to participate in a poster presentation if the symposium is not accepted.)

• Presenter/Authors Information

  • Chair (required): Name, Affiliation, Status (Student or Faculty/Professional), Email address, Country/Region

  • Co-Chair (optional): Name, Affiliation, Status (Student or Faculty/Professional), Email address, Country/Region

  • Speakers 1, 2, 3, 4 (4th presenter is optional): Name, Affiliation, Status (Student or Faculty/Professional), Email address, Country/Region

  • Co-author(s) (for each presentation): Name, Affiliation

  • Discussants 1, 2 (Optional): Name, Affiliation, Status (Student or Faculty/Professional), Email address, Country/Region

• Research topic: Select two to five options from the topic list that best describes the main content of the symposium (see below).

 

​Guidelines for Single Paper and Poster Presentation Submissions

Proposals for single paper & poster presentations must include the following information.

• Title: A succinct title that describes the main topic of research (up to 100 characters, including spaces)

• Brief Abstract (up to 250 characters, including spaces), for WHOVA preview

• Full Abstract (up to 300 words)

• Author Information

  • Speaker (First author): Name, Affiliation, Status (Student or Faculty/Professional),  Email address, Country/Region

  • Co-author(s): Name, Affiliation

• Research topic: Select two to five options from the topic list that best describe the main content of the presentation (see below)

• Poster Option (for Single Paper submission): In case there is not room in the programme for your paper presentation, are you aware your submission may be considered for a Poster presentation [Yes / No]? (Single paper submissions are also considered for poster presentation unless authors opt for them not to be.)

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